Associate Director Proposals and Contract Management

Join our global team as an Associate Director Proposals and Contract Management.Associate Director Proposals and Contract Management is a senior, hands-on leadership role responsible for coordinating, optimizing, and delivering high-quality contracts and proposals across the organization. Main tasks and functions:Team Leadership & Coordination:Act as lead for the Proposals & Contract Management teamCoach, guide, and support team membersAllocate and rebalance workload across the teamProposal & Contract Delivery:Lead and coordinate the preparation of high quality, compliant, and competitive proposalsPersonally develop and review complex proposals, budgets, and contractual documentsCoordinate contract negotiation and execution with clientsDraft, review, and update Master Service Agreements (MSAs), Work Orders, Change OrdersBudgeting Tools & Pricing Support:Own the creation, maintenance, and continuous improvement of standard budget tools across servicesCoordinate maintenance, revision, and updates of company price listsProcess Optimization & Governance:Assess and optimize proposal and contract management processesStandardize templates, tools, and workflows across services and regionsMonitor adherence to internal policies and proceduresInbound Request Management & Stakeholder Coordination:Act as the central coordination point for new inbound proposal and contract requests Lead triage and prioritization of requests based on strategic value, timelines, and resource availabilityM&A Integration Support:Lead alignment of contract and proposal processes, templates, and tools for acquired companiesSupport integration planning and execution related to CPM activitiesSystems & General Responsibilities:Ensure accurate and timely updates of CRM and related systems (e.g. ZOHO) Serve as backup for other team members as requiredRequirementsUniversity degree in Life Sciences, Business, Finance, or another relevant field​Minimum 5 years of experience in contract & proposal management within life sciences or a similar regulated environment​Strong track record in developing and maintaining user friendly budgeting tools for complex service offerings Strong view on best practices in proposal creation Good knowledge of pricing in CRO businessExperience with contracts, MSAs, Work Orders, and commercial negotiations​​Advanced proficiency in MS Word, Excel, PowerPoint, and Outlook​Experience with CRM systems (e.g. ZOHO)​Professional fluency in English (written and spoken); additional languages are an advantage​ Benefits Remote work, workation & flexibility Performance based annual bonusHealth & Wellbeing – wellness initiativesInternational team and environmentProfessional growth and development in the Life science industryTeam Culture – Team buildings, global meetings, and B Active eventsComprehensive Insurance - Personal accident, business trip coverage, and additional health insuranceOriginally posted on Himalayas

Join our global team as an Associate Director Proposals and Contract Management.Associate Director Proposals and Contract Management is a senior, hands-on leadership role responsible for coordinating, optimizing, and delivering high-quality contracts and proposals across the organization. Main tasks and functions:Team Leadership & Coordination:Act as lead for the Proposals & Contract Management teamCoach, guide, and support team membersAllocate and rebalance workload across the teamProposal & Contract Delivery:Lead and coordinate the preparation of high quality, compliant, and competitive proposalsPersonally develop and review complex proposals, budgets, and contractual documentsCoordinate contract negotiation and execution with clientsDraft, review, and update Master Service Agreements (MSAs), Work Orders, Change OrdersBudgeting Tools & Pricing Support:Own the creation, maintenance, and continuous improvement of standard budget tools across servicesCoordinate maintenance, revision, and updates of company price listsProcess Optimization & Governance:Assess and optimize proposal and contract management processesStandardize templates, tools, and workflows across services and regionsMonitor adherence to internal policies and proceduresInbound Request Management & Stakeholder Coordination:Act as the central coordination point for new inbound proposal and contract requests Lead triage and prioritization of requests based on strategic value, timelines, and resource availabilityM&A Integration Support:Lead alignment of contract and proposal processes, templates, and tools for acquired companiesSupport integration planning and execution related to CPM activitiesSystems & General Responsibilities:Ensure accurate and timely updates of CRM and related systems (e.g. ZOHO) Serve as backup for other team members as requiredRequirementsUniversity degree in Life Sciences, Business, Finance, or another relevant field​Minimum 5 years of experience in contract & proposal management within life sciences or a similar regulated environment​Strong track record in developing and maintaining user friendly budgeting tools for complex service offerings Strong view on best practices in proposal creation Good knowledge of pricing in CRO businessExperience with contracts, MSAs, Work Orders, and commercial negotiations​​Advanced proficiency in MS Word, Excel, PowerPoint, and Outlook​Experience with CRM systems (e.g. ZOHO)​Professional fluency in English (written and spoken); additional languages are an advantage​ Benefits Remote work, workation & flexibility Performance based annual bonusHealth & Wellbeing – wellness initiativesInternational team and environmentProfessional growth and development in the Life science industryTeam Culture – Team buildings, global meetings, and B Active eventsComprehensive Insurance - Personal accident, business trip coverage, and additional health insuranceOriginally posted on Himalayas