Executive Assistant to the CEO

Executive Assistant - DotYetiImportant Note: This position requires overnight-shift hours (9:00 AM - 5:00 PM Vancouver Time).We're looking for a proactive and client-focused Executive Assistant to help us build strong, lasting relationships with our clients and ensure smooth collaboration with our creative team. You'll play a key role in managing the end-to-end client experience and the CEO's daily operations, making sure expectations are aligned, communication is clear, and the final outputs exceed expectations.What you'll do:Master Calendar & Appointment Setting: Manage the CEO's complex calendar and act as a proactive appointment setter, coordinating with prospects to get high-value meetings on the books.CRM & Inbox Triage: Own the CRM (Hubspot) by keeping data clean, managing the sales pipeline, and handling email triage to ensure no lead or priority falls through the cracks.Meeting & Action Item Tracking: Attend key meetings to take detailed notes and ensure all resulting action items—especially those related to client follow-ups—are tracked and executed.Light Project Management: Assist with organizing business files, tracking project deliverables, and ensuring necessary documentation is current and accessible.Research & Sales Collateral: Conduct research on prospects and assist in preparing high-quality decks, documents, and proposals to help close deals.Personal Administration: Handle occasional personal administrative tasks, including complex travel bookings, expense reporting, or managing corporate/personal gifting.Maintain Confidentiality: Exercise the highest level of discretion across all aspects of the role, protecting sensitive business and personal information.Our ideal candidate:Has 3+ years of proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level support role.Solid experience in Hubspot Power User and feel confident managing CRM workflows, contacting clients, and sales pipelines.With excellent written and verbal communication skills, and a keen ability to articulate thoughts clearly and draft polished correspondence.You are proactive, detail-oriented, and have a demonstrated ability to "manage up" and anticipate needs before they are stated.Can work in PST working hours.Bonus Points for:Previous startup and/or design agency experience.Experience handling design requests for MSMEs, large corporations, and entrepreneurial initiatives.What We Offer:Fully Remote Work: Enjoy the flexibility of a remote work environment.Paid Time Off & Benefits: Generous paid time off, mental health leave, and comprehensive health coverage.Professional Growth: Opportunity to grow with a talented and collaborative team.Competitive Compensation: Competitive salary with yearly and surprise raises.Equipment Allowance: Allowance provided to equip your home office.Hiring Process:Initial InterviewSecond-level InterviewFinal InterviewJob Offer!Note: We are currently not accepting meeting requests for this position through our website. Submit your application via this job ad.Originally posted on Himalayas

Executive Assistant - DotYetiImportant Note: This position requires overnight-shift hours (9:00 AM - 5:00 PM Vancouver Time).We're looking for a proactive and client-focused Executive Assistant to help us build strong, lasting relationships with our clients and ensure smooth collaboration with our creative team. You'll play a key role in managing the end-to-end client experience and the CEO's daily operations, making sure expectations are aligned, communication is clear, and the final outputs exceed expectations.What you'll do:Master Calendar & Appointment Setting: Manage the CEO's complex calendar and act as a proactive appointment setter, coordinating with prospects to get high-value meetings on the books.CRM & Inbox Triage: Own the CRM (Hubspot) by keeping data clean, managing the sales pipeline, and handling email triage to ensure no lead or priority falls through the cracks.Meeting & Action Item Tracking: Attend key meetings to take detailed notes and ensure all resulting action items—especially those related to client follow-ups—are tracked and executed.Light Project Management: Assist with organizing business files, tracking project deliverables, and ensuring necessary documentation is current and accessible.Research & Sales Collateral: Conduct research on prospects and assist in preparing high-quality decks, documents, and proposals to help close deals.Personal Administration: Handle occasional personal administrative tasks, including complex travel bookings, expense reporting, or managing corporate/personal gifting.Maintain Confidentiality: Exercise the highest level of discretion across all aspects of the role, protecting sensitive business and personal information.Our ideal candidate:Has 3+ years of proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level support role.Solid experience in Hubspot Power User and feel confident managing CRM workflows, contacting clients, and sales pipelines.With excellent written and verbal communication skills, and a keen ability to articulate thoughts clearly and draft polished correspondence.You are proactive, detail-oriented, and have a demonstrated ability to "manage up" and anticipate needs before they are stated.Can work in PST working hours.Bonus Points for:Previous startup and/or design agency experience.Experience handling design requests for MSMEs, large corporations, and entrepreneurial initiatives.What We Offer:Fully Remote Work: Enjoy the flexibility of a remote work environment.Paid Time Off & Benefits: Generous paid time off, mental health leave, and comprehensive health coverage.Professional Growth: Opportunity to grow with a talented and collaborative team.Competitive Compensation: Competitive salary with yearly and surprise raises.Equipment Allowance: Allowance provided to equip your home office.Hiring Process:Initial InterviewSecond-level InterviewFinal InterviewJob Offer!Note: We are currently not accepting meeting requests for this position through our website. Submit your application via this job ad.Originally posted on Himalayas